Child & Youth Program Assistant - Full Time: CY-1702-01/02



This is the full performance level of a career ladder. Entry level is Educational Aid (Child and Youth (CY) Program Assistant), CY-I and intermediate level is Educational Aid (Child and Youth (CY) Program Assistant), CY-I.  

The purpose of the Child and Youth (CY) Program Assistant is to provide appropriate developmental care and instruction for children and youth ranging in age from 6 weeks to 18 years in one or more CY programs. 

The incumbent works under the direction of the supervisor or other qualified higher graded employee, who provides guidance on scope of assignments and assistance on more complex, non-routine problems.  Work is reviewed in terms of results achieved and adherence to established standards and procedures.  Routine day-to-day assignments are normally performed independently with technical assistance available from the supervisor when required.  Routine assignments are spot-checked; the more technical assignments are closely reviewed for adherence to policies, procedures, and instructions. 

Major Duties and Responsibilities 

The duties and responsibilities of the CY Program Assistant have been grouped into categories, including curriculum, indoor and outdoor environment, interactions and relationships, supervision of children and youth, parent and employee communication, assessment, compliance, and additional responsibilities.  Each is described below. 


Develops schedules and activity plans.  This may include reviewing and providing input into schedules and activity plans developed by the entry level and intermediate level Educational Aids (CY Program Assistants), CY-1702-I.  Ensures that program plans and activities incorporate the observed needs of individual children and youth. 

Implements activities and special events that meet the physical, social, emotional, and cognitive needs of children and youth.  Incorporates special instructions provided by parents such as special dietary needs, physical needs, or other information that may affect the child or youth's experience in the program. 

Prepares and implements program options for children and youth with special requirements.  Cares for children and youth with special needs as directed by the supervisor. 

Demonstrates, instructs, leads, and facilitates planned and spontaneous program activities. 

Role models developmentally appropriate practice and classroom or activity area management techniques. 

Promotes and models safety, fitness, health, and nutrition practices. 

Helps arrange for and/or serve appropriate snacks or meals where applicable. 

Indoor and Outdoor Environment 

Helps prepare, arrange and maintain indoor and outdoor activity areas and materials to accommodate daily schedules. 

Sets up displays and bulletin boards. 

Inventories equipment on a recurring basis and recommends replenishing damaged, missing, and depleted supplies. 

Secures supplies, equipment, and facilities. 

Interactions and Relationships 

Establishes a program environment that sustains participant interest and promotes positive interactions with other children, youth and adults. 

Interacts with children and youth using approved child guidance and youth development techniques. 

Supervision of Children and Youth 

Provides care and supervision, oversight, and accountability for program participants in compliance with the Department of Defense (DoD), NAF Component, and local installation policies, guidance, and standards. 

Maintains control of and accounts for whereabouts and safety of children and youth. 

Supervises children and youth during daily schedule of indoor and outdoor activities and on field trips, outings, and special events. 

Ensures children and youth (as applicable) depart with authorized person according to written parental instructions. 

Observes program participants for signs that may indicate illness, abuse, or neglect and reports as directed.  Incumbent is a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect. 

Parent and Employee Communication 

Interacts professionally with employees, parents, and local installation command personnel. 

Provides parents with daily verbal or written feedback about their child/youth or program activities. 

Participates in conferences with parents and employees. 


Observes children and youth and documents developmental progression and/or concerns. Uses the information in planning. 

Participates in program evaluation using designated instruments such as programmatic rating scales, risk assessment tools (as required), self-inspection materials, and national accreditation tools. 


Assists in achieving and maintaining DoD certification and national accreditation or equivalent. 

Ensures compliance with law, policies, and regulations applicable to DoD CY programs. 

Notifies supervisor of health, fire, and safety compliance concerns. 

Additional Responsibilities 

Collects, maintains, and reports program participation data. 

Performs other related duties as assigned. 

Classification Factors 

Factor 1. Knowledge Required by the Position 

Knowledge in child and youth development to provide input to an efficient and effective program responsive to the needs of children and youth. 

Skill to implement developmentally appropriate child and youth development principles/practices and services to provide direct care and education for children and youth, individually or with groups of children and youth. 

Skill to promote and foster effective working relationships with children and youth and coworkers. 

Skill to work cooperatively as a member of a team.

Ability to follow verbal and written instructions. 

Ability to communicate effectively in English, both orally and in writing.  

Ability to communicate effectively orally and in writing.  Possesses skill in oral expression to explain processes and procedures and to provide basic program information. 

Factor 2. Supervisory Controls 

The supervisor, CYP Director or CYP Assistant Director, provides assignments by indicating what is to be done, limitations, quality and quantity expected, deadlines, and priority of assignments. The supervisor provides additional specific instructions on new, difficult, or unusual assignments including suggested work methods or advice on resource material available. The employee uses initiative in carrying out recurring assignments independently without specific instruction, but refers deviations, problems, and unfamiliar situations not covered by instructions to the supervisor for decision or help.  

The supervisor assures that finished work and methods used are technically accurate and in compliance with instructions or established procedures. 

Factor 3. Guidelines 

Guidelines are available and incumbent is expected to select the appropriate guides and to interpret and apply guidance.  The incumbent may make minor deviations as necessary. 

Factor 4. Complexity 

The work consists of duties that involve clear-cut and directly related steps, processes, or methods.  Work operations are routine and stable.  Actions to be taken and responses to be made are readily discernible.  The work is quickly mastered. 

Factor 5. Scope and Effect 

The work involves the development and implementation of plans and activities for a designated classroom.  Employee provides classroom/activity area oversight, ensuring activities are carried out according to established rules and procedures.  The service provided by this employee affects the reliability and acceptability of services provided by the CYP as a whole. 

Factor 6. Personal Contacts 

Contacts are with co-workers, community members, and parents or guardians of children and youth receiving care.  Contacts with parent/guardians are frequent and are carried out in moderately structured settings/meetings, such as progress meetings, and also occur infrequently when dealing with specific problems involving an individual child or youth or problem/situation. 

Factor 7. Purpose of Contacts 

The purpose of contacts is to obtain and provide facts and information, plan and coordinate work efforts and motivate individuals who are working toward the mutual goal of a quality CY program. 

Factor 8. Physical Demands 

The work requires considerable walking, standing, bending, stooping and lifting up to 40 pounds.  Activities may require incumbent to drive an automobile (to include driving a government vehicle while transporting children).  However, most of the work is done in classrooms or activity areas, and no special, physical demands are made upon the incumbent. 

Factor 9. Work Environment 

The work environment involves everyday risks or discomforts that require normal safety precautions typical of a wide variety of child care, school-age and youth activities, programs, and services, such as exposure to disease and injuries from lifting. Normal fire and safety precautions must be adhered to.  Activities are conducted in a building or outside and are suitable for CY programs.  The work area is adequately lighted, heated, and ventilated.  The incumbent may be required to work an uncommon tour of duty to include evening and weekend work. 


As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with CNIC, if after November 22. CNIC will provide additional information regarding what information or documentation will be needed and how you can request of CNIC a legally required exception from this requirement. 

Position is subject to special inoculation and immunization requirements as a condition of employment for working with children.  Employee is required to obtain appropriate immunization against communicable diseases in accordance with recommendations from the Advisory Committee on Immunization Practices (ACIP), which includes the influenza vaccine. 

Test Designated Position:  In accordance with the Department of the Navy Test Designated Position listing issued 7 October 2003 this position is subject to both pre-employment and random drug testing as a condition of employment.  A positive drug test, or failure to submit for testing, may become the basis for removal from this position. 

Must obtain appropriate credentials as required. 

Must pass a pre-employment physical, provide evidence of immunization and be free from communicable disease. 

Must satisfactorily complete all background checks in accordance with PL 101-647 to include National Agency Check with Written Inquiries (NACI). 

Must complete required training certificates and maintain certifications or credentials required by federal, state or National Accreditation institutions utilized as part of DOD’s Child and Youth Programs.  


In accordance with DoDI 6060.2, must be at least 18 years of age with a high school diploma or equivalent.  

The Military Child Care Act requires national accreditation of CY programs. Minimum education requirements are required by the accrediting body.  

DoDI 1400.25-v14-5 requires completion of prerequisite training and education before advancing to the next level with or between pay bands.  

In accordance with DoD, accrediting body, and CY pay band requirements incumbents must have:  

Completed the DOD standardized training courses and possess 1 year of  experience working with children and youth. 


A Child Development Associate (CDA) credential or Military School-Age (MSA) credential and 1 year of experience. 


2-year degree in Early Childhood Education (ECE), Child Development or related field of study, which can include Youth Recreation, Physical Education, Elementary Education, Secondary Education, Youth Development, Psychology, Social Work, Home Economics with an emphasis in Human Development, or other degrees as appropriate and 1 year of experience.  



All application forms and current vacancy announcements can be found on-line at: To contact the Human Resources Office directly please call 305-293-2518.



PLEASE NOTE: When completing the NAF Employment Application form, applicants are required to fill in the 'Position Applying For' field and the 'Announcement No.' field. 

You may attach any other information that you wish to be considered (training, certifications, etc.).  Completed applications and information may be submitted via any option listed below:

SUBMIT IN PERSON (w/ base access):

MWR Personnel Office

BLDG A-711                             

NAS KEY WEST, FL 33040                  

SUBMIT IN PERSON VIA DROP-BOX (w/o base access:)

 Drop Box is located inside the Pass & ID Office outside the main gate at Boca Chica.

SUBMIT VIA U.S. MAIL:                 

MWR Personnel Office                  

P.O. BOX 9027

NAS Key West, FL 33040



All applicants must be eligible to work in the United States for a minimum of 3 years prior to application and must successfully pass a suitability check be considered. As a condition of employment, selectee will be required to participate in the Direct Deposit/Electronic Funds Transfer with the first 30 days of employment.  Applicants who do not meet the above requirements may not be interviewed and due to the volume of applications received, may not be notified. 

Dept. of the Navy NAF is an equal employment opportunity employer. All qualified candidates will receive consideration without regard to race, color, sex, national origin, age, disability, marital status, political affiliation, sexual orientation or any other non-merit factors. Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the Human Resource Office. The decision on granting reasonable accommodations will be on a case-by-case basis.

Navy Region Southeast is a drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace. Sailors and their family members have a right to reliable and productive Federal workforce.

Guidelines for Claiming Employment Preference:

Reemployment Priority List (RPL): Qualifying separated employees shall have a priority placement in the NAF activity from which they were separated as a result of a Business Based Action (BBA), when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate.

To claim this preference, you MUST:

  • Submit a copy of your BBA Separation
  • Notification indicating eligibility for RPL

Military Spouse Preference (MSP): Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The Marriage must have occurred before the military member received official permanent change of station (PCS) orders to the installation listed above. MSP is applicable only when applying for NAF positions at the NF-03 and below and equivalent craft and trade (CT) positions.

To claim this preference, you MUST:

  • Submit a sponsor’s PCS orders to installation you are applying for; AND
  • If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS

Veteran’s Preference/Gold Star Veteran’s Preference: Qualifying military veterans and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates.

To claim Veteran’s preference, you must:

  • Submit a copy of your DD-214 (member 4 copy): AND
  • Submit Completed SF15 from the Veterans Administration (VA); AND
  • Submit any other supporting documentation (disability, official statements, proof of service, etc.)

To claim Gold Star Veteran’s preference, you MUST:

  • Submit completed SF-15 from the Veterans Administration (VA); AND
  • Submit a legible copy of DD-1300; AND
  • Submit any other supporting documentation (official statements, document of service, court decree, etc.)